Need:

A school district needed a cost-effective alternative to their current fixed asset management program. They used an in-house team of six full-time employees to handle the inventory management. To reduce the budget, the school district needed an inventory partner.

• Replace six full-time employees and lower the school district's budget for asset management
• Perform inventories in a shorter time frame and at a lower cost than their current program

Solution:

RGIS created an efficient data collection program that used experienced, local teams working together with administrative school employees.

Locations were completed in one day each, utilizing RGIS’ teams of local, experienced auditors.

The scheduling team at RGIS coordinated the timing of each fixed asset inventory with the schools themselves. This allowed teams to complete all locations without disrupting regular activities.

Results:

The school district was able to complete inventories in all locations in 2 months. This had previously taken a full year to complete. Full-time asset management positions were no longer needed, as RGIS worked directly with schools.

• All fixed assets across all buildings were inventoried in one day per location by dedicated teams
• The more efficient process led to better asset inventory results at a lower total cost